As a graduate student in the Department of Mechanical Engineering, students will be involved in three major categories of activities:

1) Coursework
2) Research
3) Teaching Assistantship

The forms and policies related to each of these categories can be found below.

All MASC and Phd Students should read milestone document as they begin their studies in the program:

Student Milestone Document

1) Coursework

Course Transactions

Taking graduate courses should be done in full consultation with supervisors and supervisory committee members. This form should be completed with all signatures secured for all for-credit courses and submitted to the Graduate Program Coordinator before the classes start.

MECH Course Transaction Form 


Taking a graduate course in another program at York University:

Request to Take a Course in Another Graduate Program at York


Course changes such as dropping and extension:

Course Transaction Form (General)


Taking a course outside York University:

Ontario Visiting Graduate Student Application 


If you have taken a graduate course at a different institution in the past, for which you have not received an academic degree, you may be able to transfer the course to our program. For transferring a graduate course to the Mechanical Engineering Graduate Program at York University, please consult with the Graduate Program Coordinator.

2) Research

Supervisory Committee

Graduate students are supervised by one or two main supervisors and additional members of a supervisory committee during their studies at our program. Students must initiate and form their supervisory committees during the first term of their studies, and immediately after registration, by submitting the form below to the Graduate Program Coordinator. This should be done in full consultation with their supervisor(s). Please see these pages for FGS rules about the supervisory committees for MASc and PhD students, such as the composition of the committees.

Supervisor Committee Approval


Graduate students must meet with their supervisory committees at least once every year. Organizing the meeting is the responsibility of the graduate students. In these meetings, students must present their yearly progress and future plans to the committee members and seek advice about their research. Submission of a short research progress report before the meeting and having a presentation during the meeting are normally expected.

The Annual Student Activity Report along with the written progress report should be submitted to the committee 5 days in advance of the meeting

The Graduate Studies – Supervisory Committee Meeting Report should be completed by the committee during the meeting and submitted to the Graduate Program Coordinator, along with the above Annual Student Activity Report, completed and signed on the last page by the supervisors. Submission of these forms is expected within 3 days after the annual committee meetings.

MASc Thesis Defense

The following TD1 forms should be submitted to the Graduate Program Coordinator, at least 6 months ahead of the oral defense.

MECH Thesis and Dissertation TD1 Proposal – Fillable

Form TD1 Thesis Dissertation Research Proposal

After completion, the TD1 forms will be submitted to the FGS by the Graduate Program Coordinator. It can take up to 3 months for the FGS to approve these forms. After approval of TD1 forms by the FGS, the oral exam can be organized by submission of this form to the Graduate Program Coordinator.

Oral Exam – Masters

PhD Comprehensive Exam

Comprehensive exams must be organized by the submission of the ME PhD Comprehensive Exam Request – Form 1 to the Graduate Program Coordinator.

The form below should be completed by the Examination Committee after the exam and submitted to the Graduate Program Coordinator.

ME PhD Comprehensive Exam Evaluation – Form 2

PhD Dissertation Defense

The following TD1 forms should be submitted to the Graduate Program Coordinator, at least 6 months ahead of the oral defense.

MECH Thesis and Dissertation TD1 Proposal – Fillable

Form TD1 Thesis Dissertation Research Proposal

After completion, the TD1 forms will be submitted to the FGS by the Graduate Program Coordinator. It can take up to 3 months for the FGS to approve these forms. After approval of TD1 forms by the FGS, the oral exam can be organized by submission of this form to the Graduate Program Coordinator.

Oral Exam – Doctoral

3) Teaching Assistantship

All graduate students in the program are expected to submit the TA blanket application form below to the Graduate Program Coordinator by January 30th. In this form, they should state up to three undergraduate MECH courses that they are interested to be TA for. This submission must be done annually and the requested courses are not guaranteed.

Application For A Teaching Assistant Position 

TAs are expected to fill in the TA Workload Form with their instructors for each of the courses they TA. The forms should be fully signed by the middle of each term for every course and submitted by the TAs to the Graduate Program Coordinator.

If you are interested to take a TA and or RA position outside the Mechanical Engineering Graduate Program, the form below should be completed and submitted to the Graduate Program Coordinator before you sign any external contract.

Request Form for Teaching and Research Assistantship Positions Outside the Department of Mechanical Engineering

Other Forms and Policies

Academic Petition

The completion of an academic petition can be for various reasons such as Leave of Absence (LOA), extensions (Covid/CUPE), and/or advanced standing.  Please ensure that you read the forms carefully and discuss options with supervisor, GPD and/or GPC.

Academic Petition

Leave of Absence